The British Korean Society (the “Society”) is a not-for-profit unincorporated association dedicated to strengthening the relationship between the United Kingdom and the Republic of Korea, by increasing understanding and deepening friendships.

1) The Information We Collect About You

We collect information about you when you join as a member, make an enquiry, sign up for one of our events or apply for a grant. You give us this information in emails, through social media or on forms on our website. This personal information may include names, contact details, professional background and (if we need to pay you money) your banking details.

2) Why We Need This Information

We collect this information when there is a legitimate need to do so, such as to establish whether you are a member of the Society and whether you wish to attend an event, and to contact you about individual events and the Society’s news.

Under the UK General Data Protection Regulation (“GDPR”), the lawful basis we rely on for processing this information is your consent.

3) Disclosure To Others

We may disclose and/or share your data with our service providers who carry out work for us on your behalf such as maintaining membership data, sending emails, and processing payments. These service providers are obliged to act on our instructions and in accordance with applicable laws, including GDPR. We will also share minimal identifiable personal information when required to do so by the venues for your attendance at events.

4) How We Store Your Information

We store your information securely and ensure that only those with a legitimate need to know have access to it. We delete your information once the requirement for it is past, such as after payment is made to you or after an event for which you have signed up.

5) Your Data Protection Rights

You have a right to get a copy of the information we hold about you, under your “subject access request” rights under the GDPR.

We wish to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. Although we may retain basic information about you to avoid sending you unwanted mailings in the future and to avoid duplication of information. You also have the “right to be forgotten,” in which case all your data will be removed from our systems.

Please contact us at info@britishkoreansociety.org.uk if you wish to make a request.

This Privacy Policy was last updated in June 2022.